General Provisions

The Office of the College Registrar Directorate

 General Provisions on the Office of the College Registrar

·       The Office of the College Registrar is a unit of the College responsible for all operational matters pertaining to student admission, selection, placement, registration, allocation of classrooms, lecture halls and academic records of all faculties and graduates.

·       The office carries out the duties and responsibilities set forth in the provisions of this Chapter in close cooperation with faculties and other offices of the College.

·       Responsibilities of the Office of the College Registrar

·       The Office of the College Registrar shall:

·       Prepare the academic calendar of the College each year in consultation with the college, the Vice President for Research and Community Services, the Vice President for Academic Affairs and submit to the Senate for approval;

·       Ensure that pertinent laws, this Legislation, directives of the Senate and its committees and guidelines on students (admission,  registration,  graduation,)  and  curricula (courses, credit requirements, etc.) are equitably observed;

·       Maintain up-to-date records on programs of study of the College;

·       Create and maintain up-to-date, confidential, private, safe, and permanent records of all students, including drop-outs, dismissals, withdrawals, and alumni of undergraduate and graduate programs;

·       Create and maintain up-to-date and accurate information on student admission, placement, registration, academic performance, retention, attrition and graduation based on types, programs and modes of delivery;

·       Ensure that optimum use is made of classrooms, lecture halls and laboratories and maintain accurate records of such utilizations;

·       Prepare and issue the Academic Calendar, College Catalogue(s) and admission prospectus and student handbooks of the College on a regular basis;

·       Issue transcripts, degrees, diplomas and certificates;

·       Be responsible for the custody of the Common Seal of the College;

·       Establish links  with  College  registrar  offices  in  and outside Ethiopia;

·       Support, coordinate and oversee the registrar units of the College;

·       Without prejudice to the Proclamation, and upon approval of the President and Vice Presidents, consult with the Ministry of Education on intake capacity, admission, and set College-wide general criteria for admission as per the decision of the senate and its committee;

·       Oversee the colleges/faculties/schools intake;

·       Prepare the list of candidates approved by the AUC and the Senate eligible for the award of degrees, diplomas,  and certificates;

·       Oversee all admissions of students from foreign schools are conducted   as   per   the   rules   and   regulations   of   the College;

·       Manage all finance related issues of the Office;

·       Perform such other tasks as assigned by the V/President for Academic Affairs.

The College Registrar Directorate Director

Powers and Responsibilities of the College Registrar Director

·       The College Registrar shall:

·       Administer all operational matters, coordinate, supervise, evaluate and  assess  the  activities  and  personnel  of  the Office of the College Registrar and its various units;

·       Submit the annual budget of the Office of the Registrar to the Vice President for Academic Affairs and administer such funds as may be placed at his disposal;

·       Be responsible for the implementation of the policies and directives laid down by the Senate and the OGP pertaining to students (admission, placement, registration, academic performance, attrition, graduation, etc.) and curricula (courses, credit requirements, etc.);

·       Continually analyze and evaluate all existing rules and regulations on  registration,  (academic  performance, attrition, graduation, etc. and curricula (courses, credit requirements, etc.) and recommend modifications where necessary;

·       Submit to the Senate, after approval by AUCs or the OGP the   names   of   candidates   eligible   for   the   award   of certificates, diplomas and degrees in conformity with College rules and regulations;

·       Maintain such files and records as are necessary to provide a clear and continuous picture of the activities of the Office of the Registrar pertaining to students (admission, placement, registration, academic performance, attrition, graduation,  etc.)  and  curricula  (courses,  credit requirements, etc.);

·       Submit to the Senate, the President and the Vice President for Academic  Affairs and other appropriate bodies of the College timely progress reports on student admission, placement,  registration,  academic  performance  and attrition, and make any recommendations thereon;

·       Submit  to  the  Senate,  the  Vice  President  for  Academic Affairs and other appropriate bodies of the College regular  reports  on  the  activities  of  the  Office  of  the Registrar and its various units, and make recommendations on how to improve the overall operations of the Office of the Registrar and its various units;

·       Perform such other duties consistent with his responsibility as may be assigned to him by the Senate, the President and the Vice President for Academic, Research and Community Services; and

·       Delegate some of his powers to his assistant registrars.