1.    Steps for Digital Library Management

·        24/7 Availability: Accessible at all times. We host all contents at Ethio telecom

·        Access for Students and Academic Staff: Designed to serve students and academic personnel efficiently.

·        Institutional Repository: Contains research and study materials.

·        Digital Content Acquisition: Facilitates the acquisition of digital content.

·        Metadata Creation and Cataloging: Involves creating and managing metadata and catalog entries.

·        Indexing and Search ability: Ensures content is easily searchable.

·        Easy User Interface & Interactivity: Provides an engaging and user-friendly experience.

·        Content Update and Maintenance: Regular updates and maintenance of content.

·        Book Borrowing and Returning: Manages the borrowing and returning of physical books.

·        Resource Sharing: Facilitates the sharing of resources between users and institutions.

Digital Content Acquisition & Metadata Creation and Cataloging: involves obtaining and integrating digital resources into a library's collection, such as eBooks and multimedia files, to enrich its offerings. Metadata Creation and Cataloging entails organizing and describing these resources with structured information to enhance their accessibility and searchability. Together, they ensure a comprehensive and well-organized digital library that meets user needs effectively.

Here's a detailed step-by-step guide for Digital Content Acquisition:

1.     Click on "Digital Library" on the right side:

        Navigate to the "Digital Library" section on the right side of your screen and click on it.

2.         Click on "Book":

        In the Digital Library interface, find and click on the "Book" option to manage book-related content.

3.         Click on "Create Book":

        Select the "Create Book" option to start the process of adding a new book to the digital library.

4.         Fill in the following fields:

·        *Book Title : Enter the title of the book. This field is mandatory.

·        Book ISBN No: Input the International Standard Book Number (ISBN) of the book if available.

·        Author: Provide the name of the book’s author.

·        Edition: Specify the edition of the book (e.g., first edition, second edition).

·        *Purchase Date : Enter the date when the book was purchased. This is a mandatory field.

·        *Book Category : Choose the category or genre of the book from the available options. This field is mandatory.

·        *Publisher : Enter the name of the publisher. This is a required field.

·        Description: Provide a brief description or summary of the book.

·        *Price : Indicate the price of the book. This field is mandatory.

·        Cover Image: Drag and drop the book’s cover image file here or click to browse and upload the image.

·        *Total Stock :

·        Enter the total number of copies of the book available in the library. This is a mandatory field.

5.         Finally, click "Save":

        After filling in all the required fields and uploading the cover image, click the "Save" button to add the book to the digital library’s collection.

Here is the GUI step

Step 1: To Manage Book click in “Digital Library” Click on Books > Create Book .Then Fill and select appropriate Book categories. Then click on save button.

Step 2: To Manage Book Issue click in “Digital Library” Click on Books Issue/ Return > Book Issue .Then Fill and select appropriate Book categories, book title , Return date and Brower. Then click on save button.

Step 3: To Manage Book return click in “Digital Library” Click on Books Issue/ Return > Book List .Then Click on Return under the listed borrowed book table fill the fine if it is required and return date then click on Update button.

Institutional Repository: To access the Institutional Repository, follow these steps:

1)     Click on "Digital Library" on the right side:

    Navigate to the section labeled "Digital Library" on the right side of your screen and click on it to access the digital library features.

2)     Select "Upload Contents":

    In the Digital Library interface, find and select the option labeled "Upload Contents" to begin the process of adding new materials to the repository.

3)     Click on "Create Attachment":

    Choose the "Create Attachment" option to start the process of uploading a new file or document.

4)     Fill in the required fields:

·        *Title : Enter the title of the document or resource you are uploading. This field is mandatory and helps users identify the content.

·        *Type : Specify the type of content you are uploading, such as a research paper, article, or report. This field is mandatory.

·        Available For All Classes: Indicate whether the content is accessible to all classes or if it is restricted to specific classes.

·        *Class : Select the class or educational level for which the content is relevant. This field is mandatory.

·        Not According to Subject: Specify if the content does not pertain to any particular subject. This field can be used to clarify the scope of the content.

·        *Course : Enter the specific course or subject area that the content is associated with. This field is mandatory.

·        *Publish Date : Provide the date when the content was published or is intended to be made available. This field is mandatory.

·        Remarks: Add any additional notes or comments about the content that may be relevant to users or administrators.

·        *Attachment File : Drag and drop a file here or click to browse and select the file you wish to upload. This field is mandatory and allows you to attach the actual document or resource.

5)     Finally, click "Save":

    After filling out all the necessary fields and uploading the file, click the "Save" button to finalize the process and add the content to the Institutional Repository.

Indexing and Search ability:

Here’s a detailed step-by-step guide for Indexing and Searchability in a digital library:

1)     Click on "Digital Library":

        Navigate to the section labeled "Digital Library" on your platform and click on it to access the library's resources and management tools.

2)         Click on "Book" or "Upload Content":

        Depending on what you’re searching for, click on either "Book" if you are searching for books specifically, or "Upload Content" if you are looking for a broader range of digital resources.

3)         Find the Search Box:

        Locate the search box within the "Book" or "Upload Content" section. This is usually found at the top of the page or in a prominent location.

4)          Type in a Keyword:

        Enter a keyword related to the content you are searching for into the search box. This could be a title, author, subject, or any relevant term.

5)         Display the Results:

        Press "Enter" or click on the search icon to execute the search. The system will display the results that match your keyword.

6)         Review the Search Results:

        Examine the search results to find the digital content you are looking for. You may see a list of relevant books or files with brief details such as titles and authors.

Content Update and Maintenance: Content update and maintenance are crucial for ensuring that digital resources remain accurate, relevant, and functional. Regular updates correct errors and incorporate new information, enhancing the overall user experience. Maintaining content also ensures that the digital library remains a valuable and reliable resource, supporting users' needs effectively.

Here’s a detailed step-by-step guide for Content Update and Maintenance:

1)     Click on "Digital Library":

        Navigate to the "Digital Library" section on your platform and click on it to access the library’s content management tools.

2)         Click on "Book" or "Upload Contents":

        Depending on what you need to update, select "Book" if you are working with books, or "Upload Contents" if you need to manage other types of digital resources.

3)        Click on the "Edit" Icon:

        Locate the "Edit" icon or button at the right corner of the table listing the content. This icon is typically represented by a pencil or similar symbol.

4)         Select the Content to Update:

        Find and highlight the specific content you wish to update from the list displayed.

5)         Click the "Update" Button:

        After selecting the content, click the "Update" button to make changes.

6)         Update the Content:

        Modify the content as needed. This may include correcting information, adding new details, or making other necessary changes.

7)         Click "Update" to Finalize:

        Once you have made the necessary updates, click "Save" or "Update" to apply the changes and ensure that the content is refreshed in the digital library.